Unique Document Identification Number(UDIN) for Practicing Chartered Accountants


Unique Document Identification Number(UDIN) for Practicing Chartered Accountants

Generate UDIN through the official site of ICAI i.e https://udin.icai.org

UDIN is being made mandatory from 1st July, 2019 on all Corporate/ Non- Corporate Audit, Attest and Assurance Functions.

Background:

  • It has been noticed that financial documents/ certificates attested by third person misrepresenting themselves as CA Members are misleading the Authorities and Stakeholders.

  • ICAI is also receiving number of complaints of signatures of CAs being forged by non CAs. To curb the malpractices, the Professional Development Committee of ICAI has implemented in phased manner an innovative concept of UDIN i.e. Unique Document Identification Number.

All Certificates are being made mandatory with effect from 1st February, 2019 as per the Council decision taken at its 379th  eeting held on 17th – 18th December, 2018. 

Chartered Accountants having full-time Certificate of Practice can register on UDIN Portal and generate UDIN by registering the certificates attested/certified by them.

UDIN is being made mandatory from 1st July, 2019 on all Corporate/ Non- Corporate Audit, Attest and Assurance Functions.

In exercise of the powers conferred on it under Item No.(1) of Part- II of the Second Schedule to the Chartered Accountants Act, 1949, the Council of the Institute of Chartered Accountants of India has issued the following guidelines for information of public and necessary compliance by members of the Institute (Notification available at the link https://resource.cdn.icai.org/56199udinnotification45503.pdf )

(i)     A member of the Institute in practice shall generate Unique Document Identification Number (UDIN) for all kinds of the certification, GST and Tax Audit Reports and other Audit, Assurance and Attestation functions undertaken/signed by him which made mandatory from the following dates through announcements published on the website of the ICAI www.icai.org at the relevant time: -

  • For all Certificates w.e.f. 1st February, 2019.
  • For all GST and Tax Audit Reports w.e.f. 1st April, 2019.
  • For all other Audit, Assurance and Attestation functions w.e.f. 1st July, 2019.

Certain Online Portals / Software may provide a replica interface to generate UDIN giving a false presentation of generating UDIN from their portal.

Members are advised to generate UDIN through the official site of ICAI i.e https://udin.icai.org only and stay away from UDIN look alike interface(s) that may facilitate to generate UDIN.

WHAT IS UDIN ?

Unique Document Identification Number (UDIN) is 18-Digits system generated unique number for every document certified/attested by Practicing Chartered Accountants.

The 18- digits UDIN (YY MMMMMM AANNNAANNN) will be like;

19304576AKTSBN1359

Wherein;

First 2 Digits are YY - Last 2 digits of the Current Year (19 in this case)

Next 6 Digits are MMMMMM – ICAI’s Membership No. (304576 in this case)

Next 10 Digits are AANNNAANNN –Alpha-numeric generated randomly by the system (AKTSBN1359).

KEY FEATURES:

  • There is no fee for registration and generation of UDIN.
  • UDIN is totally secure as it can be viewed only by the Member and/ or the Regulators / other Stakeholders who are having the UDIN. Secondly, it does not contain any information of the client.
  • UDIN is to be generated at the time of signing the Certificate. However, the same can be generated within 15 days of the signing of the same (i.e within 15 days from the date mentioned at Certificates and not beyond that)
  • No document is required to be uploaded for generating UDIN.
  • All Practicing CAs having full-time Certificate of Practice (CoP) can only register on the UDIN portal to generate UDIN.
  • All Practicing CAs having full time CoP has to generate UDIN after registering on UDIN Portal.
  • Only CAs with full-time Certificate of Practice can register on UDIN portal to generate UDIN.
  • No,UDIN is not required for certified true copies.
  • No,Only signing Partner has to generate UDIN.
  • No, only members of ICAI having full-time Certificate of Practice can register on UDIN Portal.
  • Only the Partners signing the document for such assignment will have to generate UDIN.
  • UDIN will be applicable both for manually as well as digitally signed Certificates / uploaded online. In case of digitally signed / online certificates like MCA, ROC, RBI certificate/reports, UDIN has to be generated and retained for providing the same on being asked by any third party/ authority.
  • UDIN is to be generated once only for Original Certificates. In case, duplicate certificate is being issued on the request of the client, same UDIN is to be mentioned.
  • UDIN is to be generated for all Certificates that are signed on or after 1st Feb., 2019.
  • Only Practicing CAs with full time CoP can register on the UDIN portal and can generate a UDIN.
  • Since part-time COP holders cannot certify the documents. Hence, they have no access to UDIN portal.

APPLICABILITY:-

It is mandatory to obtain UDIN for all Certificates* issued where the Financial Information/related contents is certified as True and Fair / True and Correct

Members attention is drawn that AASB (Auditing and Assurance Standard Board) of ICAI  has already issued Guidance Note on Reports or Certificates for Special Purposes (Revised 2016) with illustrative formats, to be followed by the Practicing Chartered Accountants.

A dropdown illustrative list as below is appearing on the Portal from which the Member can select the certificate they are going to issue. In case their certificates are not matching with the list provided, Members are advised to select others and mention the nomenclature of the certificate in Document Description.

(i)

Certificates issued on the basis of Financial books of accounts and annual financial statements-Capital Contribution Certificate/net worth certificate

(ii)

Certificates issued on the basis of Financial books of accounts and annual financial statements - Turnover Certificate

(iii)

Certificates issued on the basis of Financial books of accounts and annual financial statements -Working Capital Certificate/Net Working Capital Certificate

(iv)

Certificates issued on the basis of Statutory records being maintained under Indian Companies Act, 2013 and applicable provisions

(v)

Certification of Fair Values of Shares of Company for the scope of merger / de-merger, Buy Back, Allotment of further shares and transfer of shares from resident to non-resident.

(vi)

Certificates for Foreign Remittance outside India in form 15CB.

(vii)

Net worth Certificates for Bank finances

(viii)

Net worth Certificates for Bank Guarantee

(ix)

Net worth Certificates for Student Study Loan

(x)

Net worth Certificates for Issuance of Visa by Foreign Embassy

(xi)

Certificate in respect of Liquid Asset under Section 45-IB of RBI Act, 1945

(xii)

Certification of arms length price u/s 92 of the income Tax Act, 1961.

(xiii)

Certificates for  funds/ Grants utilisation  for NGO’s

(xiv)

Certificates for  funds/ Grants utilisation  for Statutory Authority

(xv)

Certificates for  funds/ Grants utilisation  
Under FERA/FEMA/other Laws

(xvi)

Certificates for  funds/ Grants utilisation  
Charitable trust/institution

(xvii)

Certification under the Income-Tax laws for various Deductions, etc.

(xviii)

Certification for claim of refund under GST Act and other Indirect Taxes.

(xix)

Certification under Exchange Control legislation for imports, remittances, ECB,DGFT,EOU, etc

(xx)

Certificates in relation to initial Public Issue/compliances under ICDR and LODR.

(xxi)

Certificate issued by Statutory Auditors of Banks

(xxii)

Certificate issued by Statutory Auditors of Insurance Companies

(xxiii)

Additional Certification  by Concurrent Auditors of Banks not forming part  of the concurrent audit assignment

(xxiv)

Certificate of Short Sale of securities issued by Concurrent Auditors of Treasury Department of Banks

(xxv)

Certificate of physical verification of securities issued by Concurrent Auditors of Treasury Department of Banks

(xxvi)

Certificate issued for KYC purpose to banks confirming sole proprietorship

(xxvii)

Certificate Regarding  Sources of Income

(xxviii)

Certificates for Claiming Deductions and Exemptions under various Rules and Regulations

(xxix)

Certificates issued under LLP Act

(xxx)

RBI Statutory Auditor Certificate for NBFCs

(xxxi)

Certificate issued under RERA

(xxxii)

Others

Note:

*Certificates includes Reports issued in lieu of a Certificate in terms of Guidance Note on Reports or Certificates for Special Purposes (Revised 2016)

Non-applicability of UDIN

The 1st phase, requirement of obtaining UDIN was Not Applicable for below but the same has been made mandatory w.e.f. 01st of July, 2019:

  • Auditor's Opinion/Reports issued by the Practicing Chartered Accountant under any Statute w.r.t. any entity or any person (e.g.: Tax Audit, Transfer Price Audit, VAT Audit, GST Audit, Company Audit, Trust Audit, Society Audit, etc.,
  • Valuation Reports,
  • Quarterly Review Reports,
  • Limited Review Report
  • Information System Audit,
  • Forensic Audit,
  • Revenue / Credit / Stock Audit,
  • Borrower Monitoring Assignments,
  • Concurrent / Internal Audit and the like,
  • Any report of what so ever nature issued including Transfer Price Study Report, Viability Study Report, Diligence Report, Due Diligence Report, Management Report, etc.

UDIN Monitoring Group of ICAI has released detail FAQs on Audit, Assurance & Attest functions which are available here 

https://www.compliancecalendar.in/resources/1567755851UDIN_ICAI.pdf



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