Opening for a Company Secretary at Amazon


Summary Description: 

Amazon.com, a US based MNC in the ecommerce business, has an exciting opening for a smart young company secretary with eight to ten years of post-qualification experience to provide end to end secretarial support to the Amazon business in India. The position is based at New Delhi. 

The Company Secretary will report to the, AGC based in New Delhi. 

The Company Secretary will advise on all secretarial matters, governance and compliance; co-ordinate and hold board, annual general, extra ordinary general and committee meetings of Amazon subsidiary in India; draft agenda and minutes of the meetings, compile & maintain secretarial records and books, file regulatory forms, provide certified resolutions, co-ordinate RBI filings and compliance, maintain secretarial standards, etc; support internal and statutory audit, provide guidance on company and foreign exchange law, administer and resolves secretarial issues and provide secretarial advise on day to day business operations, transactions between related entities, etc. The job also includes coordinating the merger between Amazon subsidiary and supporting the court process. 

The Company Secretary will also work with the Senior Legal Counsel on establishing secretarial practice standards, process, templates and execute inter department processes, implement improvements and provide training. 

Throughout all the above tasks the Company Secretary will closely coordinate with the global para legal teams and outside counsel. 

8 10 years or more of in-house legal experience with a multi-national company or a large Indian corporate is highly preferred. Experience working in a listed company and having a legal qualification will be preferred. 

Competence in a broad range of company law, foreign exchange regulations, secretarial standards and governance, statutory compliance is required; knowledge and experience of corporate and commercial laws, contract management will be an added advantage. Candidate having a law degree will be given preference. 

Essential Skills: 

Description
  • Knowledge and experience of company law, foreign exchange regulations, secretarial standards and governance, statutory compliances is required.
  • Extensive experience in coordinating and managing board, general, extraordinary and committee meetings.
  • Ability to independently draft agenda, minutes, compile and maintain secretarial records, company law and Reserve bank filings, supporting internal and statutory audit.
  • Excellent ability to analyze and assess business requirement and provide secretarial advise and propose/implement solutions.
  • Ability to function autonomously, yet communicate laterally and upwardly with ease.
  • Strong business judgment.
  • Excellent written and oral communication skills in English.
  • Excellent interpersonal skills to effectively communicate and coordinate complex issues and projects with diverse levels of management and employees.
Key Competencies: 

Competency Description
  • Reliability, dependability
Works hard and does what it takes to get results and meets deadlines. Takes accountability and works well in a cross functional team.
  • Writing, speaking and listening effectively
Writes, speaks and presents information effectively, clearly and with brevity. Communicates to improve understanding, decision-making and performance. Understands the value of listening to others. Think before speaking. Probes to understand and confirms understanding of what is heard. Encourages others to speak.
  • Composure
Handles unexpected events calmly. Successfully copes with unintended consequences. Helps co-workers thrive in stressful situations. Identifies and manages stress due to lack of control. Acts with the highest level of professionalism and maturity during crisis situations. Looks immediately for resolution rather than placing blame.
  • Dealing with ambiguity
Able to function well in loosely structured situations. Works effectively in situations involving uncertainty or lack of information. Effectively handles multiple projects or tasks at the same time. Is open to and responds flexibly to change.
  • Open communication
Willing to ask and honestly answer the tough questions. Treats others opinions with respect. Fosters open communication and candid discussions. Shares information that helps others do their job well. Keeps others in the loop.
  • Company-wide perspective
Able to assess broader and deeper impact of decisions. Focuses on what is right for the company not just what is best for the group, project or self. Does not act in ways that sub-optimize for the overall business. When possible, encourages cross-functional and cross business brainstorming and project teaming. 

Estimated Percentage of Time Involved in Essential Functions:
  • 50%
Draft agenda, minutes, compile and maintain secretarial records and compliances, hold board, committee, annual and extraordinary general meeting, provide day to day advise on secretarial matters, supporting internal and statutory audit, supporting business delegation and authorization. Handle regulatory queries, draft and compile response / representations under the supervision of Senior Legal Counsel;
  • 20%
Provides day-to-day advice on corporate laws, contract negotiations and drafting and commercial laws;
  • 20%
Co-ordinate and support restructuring initiatives and merger process between subsidiaries including the court proceedings;
  • 10%
Work with Senior Legal Counsel to develop secretarial practice standards and inter department processes, effectively communicate secretarial and policy issues in a timely and proactive manner.
  • 100% Total
Basic Qualifications 

Required Degree 
Member of the Institute of Company Secretaries of India (Company Secretary).

Link to apply on Amazon Website

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