ICSI (UDIN) Guidelines, 2019 makes UDIN Mandatory for MGT-7 effective from September 1, 2020
Admin | 9246 Views | 01 Sep 2020



ICSI Unique Document Identification Number (UDIN) Guidelines, 2019
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enable the stakeholders to verify the authenticity of various documents certified by Company Secretaries in Practice;
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prevent counterfeiting of various attestations /certifications;
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provide ease of maintaining the Register of Attestation / Certification services rendered by practicing members;
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ensure compliance of the Guidelines issued by the Institute w.r.t ceilings on the number of the various certification /attestation services that may be rendered by the practitioners;
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auto-prefill details of Certification / Attestation services rendered by practicing members in the form for renewal of Certificate of
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Registration on the UDIN portal shall be mandatory at any time after issue of Certificate of Practice (‘COP’) but before generating the first UDIN or before the renewal of COPby a Practising Company Secretary (hereinafter referred to as ‘the PCS’), whichever is
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UDIN shall be generated for the following services rendered by a PCS
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Certification of Annual Return in Form MGT-8 under Section 92(2) of the Companies Act, 2013 and Rule 11(2) of the Companies (Management and Administration) Rules,2014.
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Issuance of Secretarial Audit Report in terms of Section 204 of the Companies Act,2013.
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Issuance of Secretarial Audit Report to material unlisted subsidiaries of listed entities (whose equity shares are listed) in terms of Regulation 24A of SEBI (LODR) Regulations,2015.
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Issuance of Annual Secretarial Compliance Report to Listed entities (whose equity shares are listed) under SEBI Circular No. CIR/CFD/CMD1/27/2019 dated 8thFebruary,2019.
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Certification under SEBI (Listing Obligations & Disclosure Requirements) Regulations, 2015 that none of the directors on the board of the company have been debarred or disqualified from being appointed or continuing as directors of companies by the Board/Ministry of Corporate Affairs or any such statutory authority under Schedule V, Part C, Clause(10)(i).
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Certification under Regulation 40(9) of SEBI (LODR) Regulations, 2015 certifying that all certificates have been issued within thirty days of the date of lodgment for transfer, sub-division, consolidation, renewal, exchange or endorsement of calls/allotmentmonies.
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Conduct of Internal Audit of Operations of the Depository Participants registered with NSDL and CDSL under the Bye Laws issued by NSDL andCDSL.
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Certification under Regulation 76 of SEBI (Depositories and Participants) Regulations, 2018 for Reconciliation of Share Capital
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Acting as Compliance Auditor under third party certification/ Audit Scheme (Amendment), 2016 in the State
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Diligence reporting for Banks in case of multiple banking/consortium lending arrangements in terms of the circular issued
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Conduct of Internal Audit of the stock brokers/sub brokers under SEBI Circular no. MIRSD/ DPSIII/ Cir-26/ 08 dated 22nd August 2008 and MRD/DMS/Cir-29/2008 dated 21st
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Issuance of Certificate in case of the Indian company accepting the investment from a foreign investor, thereby confirming compliance of Companies Act, 2013 and other matters (As per Para 9 (1) (B) (i) of Schedule 1 to Notification No. FEMA 20/2000-RB dated 3rd May 2000)
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Compliance Certificate regarding compliance of conditions of Corporate Governance as prescribed under the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations
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Certification of Annual Return in Form MGT-7 under Section 92(1) of the Companies Act, 2013 and Rule 11(1) of the Companies (Management and Administration) Rules,
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The login id would be verified through a computer
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The UDIN shall be a system generated random alphanumeric
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No document shall be required to be
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Only Members with a valid Certificate of Practice can register at the designated website;
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UDIN cannot be generated unless the PCS is registered at the designated website as above;
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Only the member certifying the document may generate UDIN;
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Regulatory bodies and other stakeholders may verify the authenticity of documents certified by PCS by visiting the designated website;
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No fee shall be charged for registration/generation of UDIN;
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UDIN shall be shared on registered Email id of the concerned Member or through any other electronic mode;
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Name of recipient of the professional service, CIN /LLPIN / PAN No. of client (as the case may be) shall be disclosed at the time of generation ofUDIN;
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UDIN shall be generated at the time of signing of Certificate / Report / Form / Other Documents or seven days in advance to the date of such signing as Illustration: A Certificate is signed on September 25, 2019. In such case, ideally the UDIN should be generated on September 25, 2019 but in exceptional cases, the UDIN may be generated 7 days in advance, i.e., any time during September 18, 2019 to September 25, 2019. Thereby providing a window of advance seven days for UDIN generation.
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UDIN once generated but not utilized may be surrendered/ cancelled by the PCS within 7 days of such generation or the effective date of UDIN, whichever is
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Registration on the UDIN portal shall be mandatorily verified at the time of renewal of COP of a PCS and in case of non-registration immediate opportunity will be provided by the system to complete the registration before proceeding with the application for renewal of
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The details of UDIN generated by a PCS (including nil UDIN) during a Financial Year shall be auto-filled in the application form for renewal of Certificate of Practice.
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