How to generate E-Way Bill Under GST and Rules therein By Priyanka Sharma


E-way bill meaning is that it is an electronic document that is required to allow the movement of goods with a value of more than Rs. 50,000 anywhere in India. The e-way bill can be generated on the GST portal online or through SMS by a registered person. Along with the bill, a unique e-way bill number (EBN) is generated and allocated to the supplier, transporter, and the recipient.

  • In relation to a supply
  • For reasons other than supply (like a return)
  • Inward supplies made from an unregistered person
The e-way bill will be generated before the commencement of movement and must contain the details of the goods being transported.
The ‘supply’ refers to the supplies made for a consideration (payment process) which may or may not be in the course of business way, or a supply without consideration (supplies without payment). In other words, the sales, transfer and exchange/barter of goods will be treated as a supply, and such movements will require the e-way bill to be generated through GST portal.
E-way bill will be generated by the registered person who is either the supplier or the transporter carrying the movement of goods of value more than Rs. 50,000. A registered supplier or transporter may even choose to generate and carry e bill for non-compliant supplies, i.e. goods of less than Rs. 50,000.
For the supplies being made by an unregistered person to a registered person, the unregistered supplier or the transporter may also decide to generate the e-way bill, but only the registered person (i.e. the recipient) will be required to do the compliances.
  • The registered person who is transporting goods as the consignor to the recipient (who is consignee), using a personal or hired service
  • The registered person (whether consignor or consignee) who hands over goods to the transporter
  • Transporter of goods if the bill if not created by the supplier
NOTE:- The unregistered supplier where the recipient is registered under GST – Recipient will be liable to do the compliances as if he is the supplier.
  • Part A of FORM GST INS-01 is to be filled online on the GST Portal by the registered supplier.
  • Part B of FORM GST INS-01 is to be filled by the registered person or the recipient of goods.
  • Part A and B of FORM GST INS-01 are to be filled by the registered person who hands over goods to the transporter.
  • FORM GST INS-01 will be filled by the transporter of goods if it is not done by the consignor.
  • E-way bill will be generated through FORM GST INS-01 by the supplier or the transporter for the supplies where the supplier is unregistered. If the recipient is a registered person in such case, he/she shall be treated as the supplier.
  • Separate e-way bills will be generated in case if multiple consignments are scheduled to be transported in one conveyance. The transporter will mention the serial number of each e-way bill in the FORM GST INS-02 and will generate a consolidated bill on the Portal.
  • The e-way bills can be verified at any time during the transit by the Commissioner or his empowered authority, a report of which will be recorded by the proper officer in Part A of FORM GST INS – 03 within 24 hours of the inspection.
  • The final report of the inspection is to be recorded in Part B of FORM GST INS – 03 within 3 days of the inspection.
  • FORM GST INS- 04 will be used to upload the information in case if a vehicle has been detained for more than 30 minutes for non-compliance of e-way bill rules.A registered person can also upload a tax invoice using the Form GST INV-1 on the portal.
  • 1 day validity for the distance of less than 100 KM.
  • 3 days validity for 100KM to 300KM distance
  • 5 days validity for 300KM to 500KM
  • 10 days validity for 500KM to 1000KM
  • 15 days validity for 1000KM and more
  • Any supply (transportation) of value more than Rs. 50,000 is liable to have a valid e-waybill.
  • The bill can be generated by a registered as well as an unregistered person.
  • A transporter or supplier may even generate an e-way bill for the supplies with the value less than 50,000.
  • The unique e-way bill number is required to be made available to the supplier, the recipient and the transporter.
  • A separate e-way bill will be generated by the transporter for each distinct use of transporting vehicle during the transit.
  • If multiple consignments are transported in one conveyance, the transporter must generate and carry the consolidated e-way bill with him.
  • Form GSTR-1 for the supplier will be auto-populated based on the information provided in Part A of Form GST INS-01.
  • If the goods are not being transported or the supply is canceled after the generation of the e-way bill, the bill can be canceled on the GST portal within 24 hours of generation.
  • The details of the e-way bill will be shared with the registered recipient who will have to communicate or confirm the receipt of the supply covered under that particular bill.
  • E-way bills can also be generated and canceled through SMS.
  • The transporter will have to carry a copy of the e-way bill or the bill number along with the invoice/ bill of supply or delivery challan.
  • A registered tax person can upload his tax invoice using FORM GST INV-1 on the GST portal to obtain an Invoice Reference Number which will be valid for 30 days from the uploading date.
  • The information in Part A of Form GST INS-01 will be auto-populated based on the information provided in FORM GST INV-1.
  • For supplies which do not require to carry an e-way bill, the transporter will still have to carry the right tax invoice or bill of supply or bill of entry or a delivery challan.
  • A transporter can generate the consolidated e-way bills for movement of multiple consignments in one vehicle.
  • The taxpayer has to register the EMEI numbers of the mobiles through which he wants to generate the e-way bill on the e-way bill system.
The e-way bill can be generated online on the GST portal or through SMS by a registered number.

In addition to the e-way bill (EWB) generation, the portal also has options for changing vehicle number on an already generated EWB, printing EWB, canceling an EWB and more. In this article, we will discuss the procedure for generating the e-way bill on the portal.

  • An account on the EWB Portal
  • Transport ID or Vehicle number – for by road transports
  • Transport ID, Transport Document Number, and Date mentioned in the document – for transports by rail, air or ship
  • The Bill/Invoice/Challan for the particular consignment for which EWB is being generated.

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