eCSin (Employee Company Secretary Identification Guidelines) and Procedure for Generation Of eCSin by Shubham Phule


Apart from UDIN(Unique document Identification Number)Institute of Company Secretaries of India took a important decision at the special council meeting held on 27.06.2019 in respect of ECSIN.

Council has approved the ECSIN Guidelines, 2019 which shall be mandatory w.e.f. 1st October, 2019.

Implementation of ECSIN Guidelines

In terms of clause (1) of Part II of the Second Schedule to the Companies Secretaries Act, 1980 As amended by the Companies Amendment Act 2006, The Council has made quoting of Ecsin mandatory for every appointment /cessation of Company Secretary in terms of section 203 of the Companies act, 2013 read with rule 8/ rule 8 a of the Companies Appointment and Remuneration of Managerial Personnel Rules, 2014)

Applicability of ECSIN

  1. WEF 01/10/2019 All Consents of CS must have to include Ecsin Number.
  2. All Existing CS who are already appointed as CS has to generate Ecsin no till 31/12/2019.

POINT 7 OF GUIDELINES

  1. Applicability: Quoting of Ecsin on consent letters to be attached in form DIR-12 shall be mandatory for CS in employment w.e.f 01/10/2019 and till such time it will remain recommendatory.
  2. The members in respect of whom form Form- 32 under erstwhile companies act 1956 or Form DIR-12 is filed under companies Act 2013 has been filed upto 30/09/2019 shall be mandatorily required to generate eCsin not later than 31/12/2019.

Procedure For Generation Of eCSin

  1. GO TO FOLLOWING LINK https://ecsin.icsi.edu/.
  2. Click on Member registration and create password.
  3. Add other details like CIN Number, Designation, Employer Registered Address, Date of offer letter, Date of consent Letter, Date of Appointment, Website, Phone no and email id of the employer.
  4. Click on generate Ecsin.
  5. 18 digit Ecsin will be generated and membership number will be in the mid of ecsin.
  6. Authorities/ Bank /Regulators can check the details by quoting the 18 digit Ecsin on the website https://ecsin.icsi.edu/.
  7. Designation can be updated from the tab provided update designation.
  8. At the time of cessation/ resignation the Ecsin should be surrender from cessation tab.

LOGIC BEHIND BRINGING ECSIN ALONG WITH UDIN:

Third Parties like banks, regulators, and other stakeholders can verify the details of the member after inserting the 18 digit Ecsin no on the verify ecsin tab and they will come to know the following details about member;

  1. Date of Ecsin Generation;
  2. Name of Member;
  3. Membership Id of CS Employee;
  4. CIN of Employer;
  5. Registered Address of Employer;
  6. Date of offer letter;
  7. Date of consent letter;
  8. Date of Appointment;
  9. Date of Resignation;
  10. Date of Cessation of employment;

 

 

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